Posts Tagged ‘energy’

Most people who visit my office for the first time do a double take. From the door my office seems normal. A table and chairs, bookshelf, filing cabinet, and whiteboard. Then a curious look forms as they realize that the traditional desk has been replaced by modular cubicle units to create my standing work station. “You mean you stand like this all day?” “No,” I tell them, “unfortunately, I spend a lot of time sitting in meetings.” So far, no one has taken me up on the challenge to try it for themselves. Perhaps it’s just too unconventional. But then, we’re not all suited to try out-of-the-box ideas.

cimg3262Let’s Get Physical

The transition to a standing desk began ten years ago and I’ve never looked back. At first, I wasn’t too concerned with middle-age spread, it was more an outlet for my fidget factor. Now that I’m barely on speaking terms with my body-in-transition, any extra movement is vital to keeping away those extra pounds that seems to go straight to my midsection. Standing provides more opportunity to move and change positions frequently. Standing also prevents the slumping posture I tend to melt into when sitting for long periods of time. Most of the articles I’ve read about ergonomics stress changing positions as the key to preventing repetitive motion injury. Standing all day without moving or changing positions is no better than sitting all day. The key is to keep moving. Standing naturally encourages me to move about. Propping a foot on a stool under the desk helps maintain good spine alignment and posture. For those times when I need to sit, the table and chairs do the trick.

The next progression is to adopt a walking workstation. Physician James Levine pioneered the concept of walking workstations with his visionary office of the future. Expensive pre-fab models such as these at Steelcase may be worth the investment for long term health and well-being, although most anyone with tools and creative ingenuity could transform their own treadmill with a few dollars and some time. Since I am constantly on the run in my job, I really don’t need a treadmill just yet, but it would be a great option if I find myself in front of a computer most of the workday.

Avoid Brain Drain

Over the years, there were times when I had no option but to sit. Some were short while I waited for maintenance to reposition the cubicle desk height and others took much longer to find a creative solution. At one company my employer was skeptical, but approved my request if I could do it without buying any new furniture. A found bookcase and unused cart of the right height were fashioned into a standing work area. What does this have to do with brain drain, you ask? Through an entirely un-scientific study comparing sitting periods versus standing periods, it became clear to me that productivity, logical thinking, decision-making, and creativity improved with standing work. I have two theories about this. First, the frequency of getting up to move about interrupted my thought process while sitting. Second, standing allows my body energy to flow freely. I just feel more clear-headed when I stand to work, especially during those afternoon slump periods we all have. Since standing work areas are not standard office furniture, I needed to engage my creativity several times to design a work area that fit. Getting the creative juices flowing stimulates other brain functions and I’ve found that ideas flow more freely when I’m standing. An added bonus of the standing office is that pop-in visitors don’t stay as long since conducting business while standing gets us to the point faster.

Standing to work has many benefits. Constant physical movement, better posture, and increased productivity top the list. Of greater value for me is that standing to work provides an environment of energy and clarity needed to reach a flow state. There are many paths to finding flow at work. A standing desk is just one avenue that works for me. What are your creative ideas to find flow at work?


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Overwhelmed and frustrated. Too many tasks and unrealistic expectations. Execute flawlessly the first time – no time for mistakes. Rather than serenity of flow, I spent the last week working under tangled, choking stress. How do I free myself and find flow in the chaos? It escaped me this week. I’ll have another chance next week. At least I’ve learned more about myself and it’s a new day. These are the three most egregious enemies of flow I’ve found and what to do about them.


Let’s ask Kathy. I’ve become the answer source and problem solver at work for the many projects going on in my group. An endless stream of emails, phone calls, and people stopping by my office for “a quick question”. Where does it all end? I’ll tell you. It begins with no.

It’s really my own fault – I’ve unwittingly trained people for this behavior. My nature and strength is showing empathy, helping, and nurturing. In using these strengths, I have made a habit of dropping attention to what I’m working on to respond to others. At day’s end, others have finished their work and I end up staying late or taking work home so I can concentrate without interruptions. By then, I’m feeling resentful and flow is nowhere to be found. I can’t get past the daily grind tasks to my real work – the work that is creative and fulfilling; work that energizes rather than drains.

A few weeks ago, I managed to find flow in the midst of the chaos. I know it can be done. Practice eliminating interruptions. Defend your boundaries. Let go of the ego’s insatiable appetite to be needed. Say no. No to meetings. No to email. No to interruptions. Close the door. No, lock the door. Work in a remote location and assign tasks. Forward calls directly to voicemail. Turn off email. The world does not come to an end. People actually answer their own questions or find the answers they need for themselves. Others will always allow you to do their work for them – do your own work.

Give yourself permission to work without interruptions for a block of time. I need a minimum of 2 hours, but 4 is better. Train your colleagues and staff to respect your time. Set office hours, respond to voice and email messages at specific times, don’t answer knocks at the door. If you are lucky enough to be a cubicle dweller, wear headphones and purchase a cubicle door. When I was desperate to get some pressing work done and implemented these tactics, I couldn’t believe the difference. Not only did the work get done; I actually enjoyed the creative process of the work and went home to do more creative stuff in the evening. But, alas, I was a backslider this week. The difficulty is staying the course. It’s been said that it takes about a month of diligent practice to form a new habit (I find it takes me more like 3 months) – but oh so worth it!


I read somewhere that your brain’s ability to function while multi-tasking is similar to your brain in an impaired state. I believe it. Trying to constantly shift my attention leaves me feeling drained and exhausted. Not much gets done and what does get done is not my best work. When I resort to multi-tasking to be the super woman at work or for others, I find that I end up scattered, stressed and sassy. I can just imagine how I come across to others in this state – definitely not the poised, strong, confident woman I want to project.

Flow requires focus. Many women are afflicted with the idea that the only way to get everything done is to do many things at the same time– me included. Let go of this. As much as possible, focus your attention on a single task. Be present. Allow yourself to find energy and enjoyment in one thing at a time. As with interruptions, the magic word for multi-tasking is no – don’t do it.

About a month ago, I had more responsibilities than I could handle. It was killing me. I negotiated a reallocation of responsibilities with my boss that allowed me to focus on critical work. While trying to multi-task to keep every area moving I was headed for burn-out and the work coming out of my group was poor. My staff was not too happy about the transition, but their work and mine is better for it.

The irony of single-tasking is that sometimes you actually get more done. Even if you don’t get more done, a single task completed in flow results in higher quality and contributes to your well-being. This well-being then cascades through your interactions to others and that positive energy benefits everyone around you.

Breaking Healthy Routines

One area I’ve been working on this year is discipline to create and maintain healthy habits. This week I noticed that I allowed stress to derail my best healthy practices. For the sake of allotting more time to get the pressing work done that was due this week, I skipped my morning meditation and walk to get to work earlier. I also ended up cutting my lunch breaks short and chose to work while I ate lunch rather that go outside to eat and take a walk. This was followed by several late evenings. By the time I got home, I was not hungry, and craved junk food. The cumulative effect was a drain to my energy and vitality. Not only were my mind and emotions stressed, now I added physical stress.

So far, I’ve discovered flow happens when I’m feeling healthy – spiritually, physically, mentally, and emotionally. Distractions from ill health hinder flow. Do those practices that promote well-being. My morning routine sets the tone and creates a welcoming environment for flow. Meditation clears mind clutter. A brisk walk invigorates the body. A healthy breakfast fuels the brain. Quiet reflection renews the spirit. Flow comes from within – nurture and care for yourself.

We each have a unique contribution to the world. Can yours find expression through the cacophony? Finding flow for creative expression is about personal choices we make very day. This week, my choices thwarted flow. Next week, I intend to choose differently.


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